Roster pattern
Build a repeating shift pattern once, then stamp it onto the calendar as a starting template.
Stamp onto calendar
September
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Roster Board
Shifts, rosters and pay — all in one place
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By continuing you agree to our Privacy Policy.
Privacy Policy
Last updated 21 September 2026
This Privacy Policy explains how Roster Board ("Roster Board", "we", "us" or "our") collects, uses, discloses and protects information when you use the Roster Board application and any related services (together, the "Service"). By using the Service, you agree to the collection and use of information in accordance with this policy. If you do not agree with this policy, please do not use the Service.
1. Who we are
Roster Board is a shift calendar and roster management product designed for shift workers to record and analyse their work schedule, overtime, leave and personal commitments. For any question about this policy or how your information is handled, contact us at contact@rosterboard.net.
2. Information we collect
We collect the following categories of information:
- Account information — if you choose to create an account, the email address and password you register with. Passwords are hashed using industry-standard methods and are never stored or accessible in plain text.
- Roster and schedule data — shift types, dates and times, hours worked, overtime, excess hours, leave records, shift swaps and related notes that you enter into the Service.
- Personal calendar entries — appointments, reminders, or other personal notes you choose to add.
- Connection information — if you connect your account with another user to share rosters, the details of that connection (such as the other user's email and the status of the invitation).
- Technical and usage information — information automatically collected when you use the Service, such as device type, browser type, operating system, general log data and diagnostic information, which we use to operate, secure and improve the Service.
- Local device storage — if you use the Service without an account, your roster data is stored only in your device's local browser storage and is never transmitted to us.
3. How we use your information
We use the information we collect for the following purposes:
- To provide, operate and maintain the Service, including displaying your calendar and calculating your reports and statistics.
- To create and manage your account, and to authenticate you when you sign in.
- To synchronise your data across your own devices when you are signed in.
- To enable optional features you choose to use, such as sharing a roster with another user.
- To respond to support requests, feedback and other communications you send us.
- To detect, investigate and prevent fraud, abuse, security incidents and technical issues.
- To comply with our legal obligations and enforce our terms.
We do not use your information for advertising or profiling, and we do not sell or rent your personal information to third parties.
4. How we store and protect your information
If you use the Service without creating an account, your data remains solely in your device's local storage and is never sent to our servers. If you create an account, your data is stored using third-party infrastructure providers acting on our behalf, including Supabase (database and authentication) and Render (application hosting). These providers are contractually and technically restricted from using your data for their own purposes, and they apply their own industry-standard security controls.
All connections to the Service are encrypted in transit using HTTPS/TLS. Access to stored data is restricted at the database level so that, other than the limited shared-roster case described below, only your own authenticated account can read or write your data. No method of electronic storage or transmission is completely secure, and while we work to protect your information we cannot guarantee absolute security.
5. Shared rosters
If you choose to connect your account with another user (Account → "Share your roster") and they accept the connection, each of you is able to view the other's shift types, overtime, leave and shift swaps only. Personal calendar entries and notes are never included in a shared roster, under any circumstances — this restriction is enforced at the server level, not merely hidden in the interface. Either party may remove the connection at any time, which immediately ends the sharing of data.
6. Data retention
We retain account and roster data for as long as your account remains active, or as needed to provide the Service to you. If you delete your account, or request deletion under section 8 below, we will delete or de-identify your personal information within a reasonable period, except where retention is required to comply with a legal obligation, resolve disputes, or enforce our agreements.
7. Disclosure of information
We do not disclose your personal information to third parties except: to the service providers described in section 4, who process data solely to operate the Service on our behalf; where you direct us to, such as through a shared roster connection; where required to comply with applicable law, regulation, legal process or enforceable governmental request; or to protect the rights, property or safety of Roster Board, our users, or the public.
8. Your rights and choices
Depending on your location, you may have rights to access, correct, export or delete the personal information we hold about you, and to object to or restrict certain processing. You can sign out of your account at any time from the Account tab. To exercise any of these rights, including requesting deletion of your account and associated data, contact us at contact@rosterboard.net. We will respond to verified requests within a reasonable timeframe.
9. Children's privacy
The Service is not directed to, and is not intended for use by, anyone under the age of 16. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us and we will take steps to delete it.
10. International users
The Service may be accessed from countries other than the one in which our infrastructure providers operate. By using the Service, you understand that your information may be transferred to, stored and processed in a country other than your own, which may have data protection laws that differ from those of your jurisdiction.
11. Changes to this policy
We may update this Privacy Policy from time to time to reflect changes to the Service or our practices. Where changes are material, we will take reasonable steps to notify users. The "last updated" date at the top of this page indicates when this policy was most recently revised. Continued use of the Service after a change takes effect constitutes acceptance of the revised policy.
12. Contact us
If you have any questions, concerns or requests regarding this Privacy Policy or our handling of your information, please contact us at contact@rosterboard.net.
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